Every Cost Explained.
Every Margin Defended.
Every Forecast Grounded.
QBaticEPM3 gives the CFO live cost intelligence built from field data, not from a project manager's estimate submitted three days after month-end. The financial model that closes the books and the model that runs the projects are the same model, always current, always traceable.
Request BriefingFinancial data that arrives too late to act on
Month-end WIP reports are assembled from project managers' estimates submitted under time pressure. By the time the CFO sees a margin erosion trend, it has already compounded through several reporting periods and the options for recovery have substantially narrowed.
Cost without context, no traceability to source
A variance on the management accounts points to a project. The project points to a cost centre. The cost centre contains a number that no one can explain without asking the site manager, who may or may not remember what it relates to. Finance and operations have different versions of the same truth.
Cash flow forecast built on assumption, not data
Payment application timing, certification lag, and procurement commitments live in the heads of project managers and the inboxes of commercial teams. The treasury forecast the CFO presents to the board is always an approximation, and the approximation is wrong with sufficient regularity to undermine confidence in it.
The financial model that runs the projects is the same model that closes the books.
QBaticEPM3 captures cost at the point of incidence, in the field, on the day, against the specific work activity that generated it. By the time the CFO opens the portfolio dashboard, yesterday's site costs are already posted, the cost-to-complete is recalculated from actual performance, and every variance is explained at the cost-code level without a phone call.
There is no separate WIP estimation exercise. There is no reconciliation between the project tracking system and the finance system. Revenue certification, committed procurement costs, subcontractor payment obligations, and forecast final cost all live in the same structured model that the site team is working from every day, and the CFO has read access to all of it, always current.
- Live cost-to-complete across the full project portfolio, updated from field entries, not verbal reports
- Variations tracked from instruction through pricing, submission, negotiation, and final certification
- Purchase orders and subcontract awards create committed cost records before the invoice arrives
- Multi-currency cost models with live exchange rate conversion, FX exposure always quantified
- Forward capital maintenance costs structured across the asset life, not a rule-of-thumb percentage
The four numbers that tell the complete financial story, updated every morning.
What the CFO Knows Every Day That the Business Depends On
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01
Every cost is tied to a scope item, from field entry to management accounts
Cost codes in QBaticEPM3 are the specific work activities from the estimate, not administrative categories assigned retrospectively. When a cost is posted, it is posted against the activity that generated it. The CFO can trace any number on the management accounts back to its origin in four clicks without asking anyone for an explanation.
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02
Variation revenue is quantified at every stage of the certification cycle
Variations are tracked from the instruction that raised them through pricing, client submission, negotiation, and final certification. The CFO always knows the split between earned revenue, submitted revenue, and disputed revenue, with the disputed amount aged, not estimated. Final accounts are settled from a complete, structured record, not a negotiation over memory.
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03
Procurement commitments appear in the forecast before the invoice
Every purchase order and subcontract award entered in QBaticEPM3 creates a committed cost record immediately, updating the forecast-to-complete before the supplier issues an invoice. The CFO does not discover a major procurement commitment in the month it is invoiced. The cash flow impact was reflected the day the order was placed, against the delivery date in the purchase order.
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04
Month-end closes from structured data, not from estimation
Because cost is captured in the field on the day it occurs, and revenue certification is managed in the same system, the WIP calculation at month-end is a structured output, not a negotiation between finance and operations about what to accrue. Fewer retrospective adjustments in subsequent periods, faster close, and management accounts that the CFO can present with confidence rather than caveats.
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05
Forward capital maintenance costs are structured across the asset life
For companies that manage assets post-construction, QBaticEPM3 holds the forward capital maintenance programme, replacement cycles, rehabilitation events, and major service intervals, costed forward from actual condition data and updated annually. The maintenance capex line in the annual budget is a structured forward programme that the board can interrogate and the lender can rely on, not a rule-of-thumb percentage.
"A project's financial outcome is determined in the first sixty days of execution, not at final account. The CFO who sees a margin erosion trend the week it begins has options. The one who discovers it at the quarterly review does not."
QBaticEPM3, Project Financial Intelligence Platform
Ready to replace the month-end estimate
with a live financial reality?
Every demo is tailored to your role, your company structure, and the specific financial challenges your sector creates. Request a CFO briefing and see the numbers for yourself.